| Category of Data Subject | Type of Personal Data | Source of Personal Data
Nature of Processing Carried Out Purpose(s) of Data / Data Processing Retention / Duration of Processing |
| Prospects, Contact Persons of Prospects, Business Partners and Vendors of Data Controller (who are natural persons) | Name – First, Surname
Contact Address Contact Email Address Contact Phone Number |
Source: Web based contact form / sales enquiry
Nature: Sub-contracted Services to Data Controller / Customer Relationship Purpose: As necessary to perform its obligations to Data Subject and respond to enquiries Duration: Duration of agreement / opt-in with Data Subject plus 5 years |
| Prospects, Contact Persons of Prospects, Business Partners and Vendors of Data Controller (who are natural persons) | Profile information including preferences, interests and purchaser history
Technical information including IP address, browser type and version, operation system, a list of URLs starting with a referring site, your activity on Our Site, and the site you exit to when leaving Our Site |
Source: Web based form and transaction logs / Site transaction logs and analytics
Nature: Sub-contracted Services to Data Controller / Customer Relationship Purpose: As necessary to perform its obligations to Data Subject and respond to enquiries Duration: Duration of agreement / opt-in with Data Subject plus 5 years |
| Employees, or contact persons of Data Controller (who are natural persons) | Name – First, Middle, Surname
Date, Country and Place of Birth Postal Address (home) Email Address (home and work) |
Source: Sales enquiry leading to prospective customer
Purpose / Nature: Necessary to perform its obligations as Employer of Data Subject Duration: Duration of employment with Data Controller plus 3 years |
| Agents, advisors, freelancers of Data Controller (who are natural persons) | Name – First, Middle, Surname
Date, Country and Place of Birth Postal Address (home or work) |
Nature: Sub-contracted Services to Data Controller / Customer Relationship
Purpose: As necessary to perform its obligations to Data Subject and respond to enquiries Duration: Duration of agreement / opt-in with Data Subject plus 5 years |
| Consumer Customer of Data Controller (who are natural persons) | Name – First, Surname
Contact Address Contact Email Address Contact Phone Number |
Source: Sales enquiry leading to prospective customer
Nature: Sub-contracted Services to Data Controller / Customer Relationship Purpose: Compliance with Anti Money Laundering Legislation Duration: Duration of agreement / provision of Services plus 5 years |
| Business Customer of Data Controller | Full Name
Company Name Company Number Postal Address (work) Email Address (work) |
Source: Sales enquiry leading to prospective customer
Nature: Sub-contracted Services to Data Controller / Customer Relationship Purpose: Compliance with Anti Money Laundering Legislation Duration: Duration of agreement / provision of Services plus 5 years |
| Officers / Shareholders of Business Customer of Data Controller (who are natural persons) | Name – First, Middle, Surname
Date, Country and Place of Birth National Insurance Number Passport Number Driving Licence Number Postal Address (home and work) |
Source: Sales enquiry leading to prospective customer
Nature: Sub-contracted Services to Data Controller / Customer Relationship Purpose: Compliance with Anti Money Laundering Legislation Duration: Duration of agreement / provision of Services plus 5 years |
| Business / Consumer Customer of Data Controller | Prospects, Contact Persons of Prospects, Business Partners and Vendors of Data Controller | Source: Sales enquiry leading to prospective customer
Nature: Sub-contracted Services to Data Controller / Customer Relationship Purpose: Compliance with Anti Money Laundering Legislation Duration: Duration of agreement / provision of Services to Customer of Data Controller |
| Business / Consumer Customer of Data Controller | Payment Information | Source: Collected by third-party payment processor and not passed to Data Controller
Nature: Provision of Services Purpose: Payment for provision of Services Duration: Not retained |
| Employment Records of Employees of Data Controller (who are natural persons) |
Linked to Employee Records Cost Centre, Department, Division and Location Absences from Work and Work Patterns Salary including Bonus Payments and other Financial Benefits Interview Notes Cvs, Application Forms, Covering Letters, And Similar Documents Assessments, Performance Reviews, And Similar Documents Details Of Trade Union Membership (Where Applicable) Employee Monitoring Information Records Of Disciplinary Matters Including Reports And Warnings, Both Formal And Informal Details Of Grievances Including Documentary Evidence, Notes From Interviews, Procedures Followed, And Outcomes Work Permit and Visas |
Source: Employment application
Nature: Personnel Purpose: Human Resources Duration: Duration of employment with Data Controller plus 3 years |
| Payroll / Tax Records of Employees of Data Controller (who are natural persons) |
Linked to Employment Records Bank Name, Account Number and Sort Code International Bank Account Number (IBAN) Salary including Bonus Payments and other Financial Benefits Pension Details Details Of Remuneration Including Salaries, Pay Increases, Bonuses, Commission, Overtime, Benefits, And Expenses Payslips and other payroll reports Tax coding notification (P9 forms) End of year return (P60) Start / end of employment return (P45/P46) |
Source: Employment application
Nature: Personnel / Sub-contracted Services to Sub-Processor of Data Controller Purpose: Payroll Processing Duration: Duration of employment with Data Controller plus 6 years |
| Equal Opportunities Monitoring Information of Employees of Data Controller (who are natural persons) |
Linked to Employment Records Date of Birth Age Gender Ethnicity Nationality Religion |
Source: Employment application
Nature: Personnel Purpose: Human Resources Duration: Duration of employment with Data Controller plus 3 years |
| Health Records of Employees of Data Controller (who are natural persons) |
Linked to Employment Records Details Of Sick Leave Medical Conditions Disabilities Prescribed Medication |
Source: Employment application
Nature: Personnel Purpose: Human Resources Duration: Duration of employment with Data Controller plus 3 years |
|
Records Relating To Workplace Accidents of Employees of Data Controller (who are natural persons) |
Linked to Employment Records |
Source: Employment
Nature: Personnel Purpose: Human Resources Duration: Duration of employment with Data Controller plus 3 years |
